Executive Secretary to Chairman l Doha, Qatar l All Jobs Ads Today




Job Description


· Manage the daily office procedures, administering and managing the office administration processes to guarantee optimal office arrangement.

· Manage the Office agenda, diary, resemblances, and emails.

· Secure all posts and ensure relevant materials are delivered promptly and accurately.

· Book discussions, plan occasions and organize and train travel itineraries.

· Provide effective courtship with the administrative machine of the organization and its leader leadership through regular posts, discussions, training briefing materials, and other related documents to be introduced to the special.

· Coordinate, hear, and take minutes of meetings and any other suitable meetings and obey up on action topics from meetings on behalf of the Chairman.

· Professionally welcome and receive guests

· Receive and screen transmissions, including telephone calls and emails.

· Partaking and funding in the planning and facilitation of board discussions.

· Keep the physical and electronic libraries and filing system, including personal records

· Design and compile personal documents, and provide a comprehensive and detailed briefing to the greatest concerning their scope.

· Prepare and attend timely and comprehensive reports and exhibitions.

· Keep adequate products of office supplies and operate common office equipment.

· Assure proactive and useful measures, actions, and management are in place to mitigate threats and ensure keeping with relevant approved policies and systems.

· liaise with relevant internal and exterior concerned groups to ensure the timely and optimal performance of assigned tasks.

  • Complete other related duties as designated by the best.

Skills


· Capability to manage considerable tasks under a deadline

· Good communication & production skills

· Exceptional ability to gather and diagnose information

· Proficient in Microsoft Office

. Articulate in English and Arabic.

· Agile attitude

· Managed individuals with superior planning skills

· Collaborative & Cooperative

· Results-oriented

· Innocence


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