Administrative Assistant l Al Kuwait, Kuwait l all jobs Ads

Job Description

Purpose and Scope

This position offers a comprehensive administrative/secretarial service, providing direction to callers and written correspondence, in addition to drafting and completing replies for efficiency and correctness.
This role also acts as the primary contact for both internal and external visitors who need to communicate with the direct manager, in order to organize and schedule appointments.
Time management is an integral aspect of this position, making sure the direct manager is able to make the best use of their time and arrive at meetings on time.
This role also coordinates and facilitates any reception arrangements for VIPs and dignitaries, following all protocols and taking into account cultural differences.
Travel arrangements must also be made in an effective manner, while planning and reserving complex itineraries and venues, to ensure the most optimal use of time.
This role is also responsible for making the necessary arrangements for meetings, such as booking a venue, ensuring participants are aware of the timeline, having sufficient stationery on hand, and potentially acting as a minute's secretary.
Furthermore, this position maintains records, restocks stationery, and arranges service for office equipment to ensure the direct manager can work uninterrupted. Finally, all work is performed according to set procedures and is subject to review by the supervisor.